Faculty of Science

Newsletter – Human Resources News

September 2020 Newsletter

Departures and New Arrivals

Administrative Staff

Teachers

Ms. CARRE-MLOUKA is on secondment to the Bio-MV department.

Overview of the HR – Educational Services Management Division of the Resource Management Department

Béatrice MARMARA is the head of the HR – Educational Services Management division within the Resource Management Department, which encompasses the following two areas:

This office oversees the approximately 650 tenured* faculty members. Its mission is to manage and monitor all factors affecting faculty services (time off for research projects, delegated duties, and all types of leave). It also manages and monitors in-person and remote teaching duties through various applications in preparation for the calculation and payment of overtime hours. Finally, it oversees all campaigns related to teaching duties (part-time positions, CRCT and CNRS campaigns, etc.).

*professors, lecturers, certified and associate professors, doctoral students, Ater, etc.

This office handles external instructors and part-time teaching staff*, who number nearly 650. The mission of this second office is to manage and monitor the administrative files of part-time instructors, as well as to manage and track the teaching hours completed in coordination with the UFR’s academic departments in preparation for the various payroll cycles.

*professionals, private-sector employees, civil servants from other universities, etc.

In connection with these two areas, the division also manages a number of related tasks: specifically, monitoring teaching agreements—both individual and blanket agreements—monitoring the financial reimbursement for various adjustments to teaching duties, and tracking and monitoring payroll disbursements. It also prepares reports related to overtime pay for tenured and part-time teachers.

Béatrice manages the four full-time employees working on these HR projects on a day-to-day basis (including a part-time HR master’s student).

Within this division, his responsibilities include coordinating all staff assignments while adhering to the deadlines and schedules set by the HR department.

She is responsible for initiating the service verification phases carried out each month via the PROSE application, as well as all the various management steps throughout the academic year that will lead to the review and payment of teaching hours on OSE.

She also oversees the administration of teaching agreements in coordination with the relevant academic departments, the Teaching Resources Management Office within the Human Resources Department, the Finance Division, and the General Affairs Department, and is responsible for entering the corresponding teaching hours.

She oversees the tracking of service adjustments; data entry into the Ose tool; and the tracking of financial reimbursements in coordination with the Teaching Staff Management Division of the HR Department.

It also develops reports and metrics at the request of management, particularly regarding budget monitoring for the various overtime pay periods.

Béatrice works closely with numerous departments within the HR Division, such as the BGME for all matters related to payroll, and, more broadly, the Faculty Management Department for all matters related to teaching and campaign monitoring.

His daily life seems to consist of numbers and spreadsheets, yet his work is enveloped in a warm atmosphere of human interaction.

His work allows him to build strong relationships through interactions and contacts with teachers, department chairs, academic secretariats, and others…

That's what he misses now that he's working remotely. There are fewer face-to-face exchanges and less interaction with his team.

This new adaptation won't dampen his good spirits or his meticulous work.

Below is the schedule of current and upcoming HR campaigns (for faculty, faculty-researchers, and IATS staff)

Current and Upcoming HR Campaigns

The 2019 Time Savings Account (CET) campaign is now open.

Please note the campaign dates:
– November 4, 2019, through December 31, 2019: CET contributions =>CET contribution request forms must be submitted to the GAC office no later than Wednesday, December 18, 2019, for approval by the Administrative Director.
– January 1–31, 2020: Exercising the option right

All documents—the memo and tutorial—can be found onthe University’s digital campus platform under the HR section.

The administrative offices for contract staff and tenured faculty are available to answer any additional questions you may have.
You may also contact me; as the UFR’s ADHOC liaison, I am available every afternoon except Thursdays.

INFORMATION for BIATS STAFF – START OF THE 2019 SCHOOL YEAR

The 2019–2020 academic year brings a number of new developments for the staff of the UFR Sciences. This year, we welcome122 BIATS agentsincluding 107 employeespermanent employees and 15 contract employees, as well as2 student jobs.

We warmly welcome the following individuals to our teams:
=>Ms. Stéphanie PUJAR, winner of the SAENES competition,the new Head ofthe brand-new Cross-Functional Missions Division withinthe Academic and Training Management Department.
=>Mr. Romain MOLINA, winner of the ADJAENES competitive exam,Modeling Manager within the Training Offer and Information Systems Unit ofthe Studies and Training Management Department.
Both were previously contract employees within the UFR; we are delighted to welcome them as permanent employees and congratulate them on their success!

We would also like to extend a very warm welcome to:
=>Ms. Odile Guillemard, Administrative and Coordination Technician,the new Head of the Student Affairs Divisionwithin the Office of Academic and Training Management.
=>Ms. SéverineALARÇON, Technical Assistant in Administration and Coordination,Enrollment Managerwithin the Enrollment Division of the Office of Academic and Training Management.

Both were hired through internal transfers within the UM, and we wish them every success in their new roles.
=>Ms. Laurène Doré, student employeesupportingthe Logistics Division ofthe Resource Management Department.
We wish her a pleasant year at our UFR and success in her studies.

A contract employee will soon be joining the Department of Physics. Currently in the recruitment process, this employeewill replace Mr. Vincent LECHIEN, who is leaving the Faculty of Sciences after passing the competitive exam for Technician in Instrumentation, Experimentation, and Measurement. Congratulations to Mr. Lechien—we wish him a successful career!

All BIATS staff can find information and updates regarding the start of the new academic year on the page dedicated to them on the Faculty of Sciences website:
https://sciences.edu.umontpellier.fr/espace-personnels/personnels-administratifs-et-techniques/

Featuring, among others:

  • Open Competitions and Recruitment Opportunities
  • Information regarding participation in contests
  • The 2019–2020 Schedule and Leave Policy
  • UM Closure Dates
  • The New Procedure for Donating Annual Leave Among Public Employees