Faculty of Science

Newsletter – Human Resources News

September 2020 Newsletter

Departures and New Arrivals

Administrative staff

Teachers

Ms. CARRE-MLOUKA is on secondment to the Bio-MV Department.

Overview of the HR – Educational Services Management Division of the Resource Management Department

Béatrice MARMARA is the head of the HR – Educational Services Management division within the Resource Management Department, which encompasses the following two areas:

The office for tenured teaching staff* comprises nearly 650 employees. This office is responsible for managing and monitoring all factors affecting teaching services (time off for research projects, delegated duties, and all types of leave). It also manages and monitors in-person and remote teaching services through various applications in preparation for the calculation and payment of overtime hours. Finally, it oversees all campaigns related to teaching services (part-time positions, CRCT and CNRS campaigns, etc.).

*professors, lecturers, associate professors, certified teachers, doctoral students, assistant professors, etc.

This includes external instructors and part-time teaching staff*, who number nearly 650. The mission of this second office is to manage and monitor the administrative files of part-time instructors, as well as to manage and track the teaching hours completed in coordination with the UFR’s academic departments in preparation for the various payroll cycles.

*professionals, private-sector employees, civil servants from other universities, etc.

In addition to these two areas, the division also manages a range of related tasks, including monitoring teaching agreements (both individual and blanket agreements), tracking financial reimbursements for various adjustments to teaching schedules, and verifying and monitoring payroll disbursements. It also prepares reports on overtime pay for both tenured and part-time faculty members.

Béatrice manages the four full-time staff members working on these HR projects on a day-to-day basis (including a part-time HR master’s student).

Within this division, his responsibilities include coordinating all staff assignments while adhering to the deadlines and schedules set by the HR department.

She is responsible for initiating the monthly verification processes for services through the PROSE application, as well as all the various administrative steps throughout the academic year that lead to the review and payment of teaching hours on OSE.

She also oversees the administration of teaching agreements in collaboration with the relevant academic departments, the Teaching Resources Management Office within the HR Department, the Finance Division, and the General Affairs Department, and is responsible for recording the corresponding teaching hours.

She oversees the tracking of service adjustments; data entry into the Ose system; and the monitoring of financial reimbursements in coordination with the Teaching Staff Management Unit of the HR Department.

It also develops reports and metrics at the request of management, particularly regarding budget monitoring for various overtime pay periods.

Béatrice works closely with various departments within the HR Division, such as the BGME, on all matters related to payroll, and more broadly with the Faculty Management Department on all matters related to teaching and the monitoring of campaigns.

His daily life seems to revolve around numbers and spreadsheets, yet his work is surrounded by a warm atmosphere of human connection.

His work allows him to maintain close relationships with teachers, department chairs, academic secretariats, and others…

That’s what he misses most about working remotely these days. There are fewer face-to-face conversations and less interaction with his team.

This new adaptation won’t dampen his good spirits or his meticulous work.

Below is the schedule of current and upcoming HR campaigns (for faculty, faculty-researchers, and IATS staff)

Current and Upcoming HR Campaigns

The 2019 Time Savings Account (CET) campaign is now open.

Please note the campaign dates:
– November 4, 2019, to December 31, 2019: CET contributions =>CET contribution request forms must be submitted to the GAC office by Wednesday, December 18, 2019, at the latest, for approval by the Administrative Director.
– January 1–31, 2020: Exercise of the option right

All documents—the memo and tutorial—can be found onthe University’s digital campus under the HR section

The administrative offices for contract staff and tenured faculty are available to answer any additional questions you may have.
You may also contact me; as the UFR’s ADHOC liaison, I am available every afternoon except Thursdays.

INFORMATION for BIATS STAFF – START OF THE 2019 SCHOOL YEAR

The 2019–2020 academic year brings a number of changes for the staff of the Faculty of Sciences. This year, we welcome122 BIATS agentsincluding 107 employees15 permanent employees and 15 contract workers, as well as2 student jobs.

We warmly welcome the following members to our teams:
=>Ms. Stéphanie PUJAR, winner of the SAENES competition,the new Head ofthe brand-new Cross-Functional Missions Unit withinthe Academic and Training Management Department.
=>Mr. Romain MOLINA, winner of the ADJAENES competitive exam,Modeling Manager within the Training Offer and Information Systems Division ofthe Academic and Training Management Department.
Both were previously contract employees within the UFR; we are delighted to welcome them as tenured staff members and congratulate them on their success!

We would also like to extend a very warm welcome to:
=>Ms. Odile Guillemard, Administrative and Coordination Technician,the new Head of the Student Affairs Divisionwithin the Office of Academic and Training Management.
=>Ms. SéverineALARÇON, Administrative and Coordination Assistant,Enrollment Managerwithin the Enrollment Division of the Office of Academic and Training Management.

Both have joined us through internal transfers within the UM, and we wish them every success in their new roles.
=>Ms. Laurène Doré, student employeesupportingthe Logistics Division ofthe Resource Management Department.
We wish her a pleasant year with our department and success in her studies.

A contract employee will soon be joining the Department of Physics. Currently in the recruitment process, this employeewill replace Mr. Vincent Lechien, who is leaving the Faculty of Sciences after passing the competitive exam for Technician in Instrumentation, Experimentation, and Measurement. Congratulations to Mr. Lechien—we wish him all the best in his future career!

All BIATS staff can find information and updates regarding the start of the new academic year on the page dedicated to them on the Faculty of Sciences website:
https://sciences.edu.umontpellier.fr/espace-personnels/personnels-administratifs-et-techniques/

Featuring, among others:

  • Current job openings and recruitment opportunities
  • Information regarding participation in contests
  • The 2019–2020 Schedule and Leave Policy
  • UM Closure Dates
  • The new procedure for transferring annual leave among public employees