Administrative and technical staff

Two new tools (PLANUM and LOGECA) have replaced ADHOC and are available to permanent and contract BIATSS staff on the ENT, in the "My file" section.

• The PLANUM (PLANning UM) application is used to declare weekly schedules.
• The LOGECA (LOgiciel de GEstion des Congés et Absences) application is used to track leave, absence authorizations and teleworking days.

The reference persons for these applications are Ms DIEMERT and Ms PIRAUX. For any problems you may encounter, please contact : logeca-assistance@umontpellier.fr and
planum-assistance@umontpellier.fr

For permanent employees and employees on open-ended contracts, vacation days that cannot be paid into the CET must be used up by December 31.

Otherwise, they will be lost: all leave earned during the reference period - the academic year - and not taken by the following December 31 , will be reset to zero in the ADHOC application in January.

For contract staff on fixed-term contracts, as stipulated in their employment contracts, annual leave must be taken before the end of the contract period and does not give rise to any compensation.

Exercise of the right of option for days above the threshold of 15 days saved between 1^st January 2024 and January 31, 2025.

1st Teleworking Campaign - between June and July :

The teleworking campaign, which takes place between June and July, is mainly aimed at renewing the contracts of permanent and contract staff already benefiting from teleworking, and/or at staff who arrived during the year after February 1, to take effect from September 1 and run until August 31.

2nd Teleworking Campaign - between November and December :

The second telecommuting campaign, running between November and December, is aimed at permanent and contract employees who joined the company at the beginning of the year, and runs from February 1 to August 31.

Telework requests are made online using the DématUM application, accessible from the ENT UM in the "Tools" section.

Indemnification :

The decree of August 26, 2021, relating to the payment of the lump-sum teleworking allowance, sets out the terms and conditions for payment of this allowance to tenured and contractual civil service staff. In accordance with regulations, this allowance will be paid quarterly in arrears to teleworkers authorized by the establishment (permanent and contractual BIATSS staff). Compensation for days teleworked will be paid quarterly. Compensation is capped at €282.24 for the 2024 calendar year. The calculation of the number of days teleworked per agent will be automated from the LOGECA application, enabling agents to be compensated without having to expressly request it. A few details in response to your questions:

• Fixed AND floating teleworking days must be entered in LOGECA,
• The daily teleworking allowance is €2.88 per day teleworked, and €1.44 per 1/2 day of fixed teleworking (reminder: floating days cannot be split into 1/2 days),
• This allowance is reserved for permanent and contractual BIATSS employees under public law who have been authorized by the University to telework for a year, or to telework for health or disability reasons (remote work is not compensated),
• Reminder of the UM's teleworking charter, article 7.1: "Regardless of the work organization chosen for one of the three teleworking arrangements, the minimum weekly period of presence at the place of assignment may not be less than 2 days per week".

Exempt telework -

Since May 24, 2023, requests for teleworking for health reasons, pregnancy or caregiving are made via the DEMATUM application - derogatory teleworking tab.

If you would like us to help you, please contact the HRD's cross-functional missions coordination department at drh-referent-teletravail@umontpellier.fr. You can find further information at this link.

Handiversity teleworking -

For permanent and contract staff who are concerned by disabled teleworking, you must inform us of your situation, so that we can send you an informative e-mail detailing the procedure to be followed.

Requests for disabled teleworking are not linked to a campaign. Requests can be made on an ad hoc basis throughout the year. They will be validated by a special committee. This committee meets monthly.

If you are a new employee and would like to take advantage of the disabled teleworking campaign, we invite you to contact us so that we can support you in this process.

If you would like us to help you, please contact the HRD cross-functional missions coordination department at the following address: dvc-handicap-personnels@umontpellier.fr. You can find further information at this link.

The "job description / professional and training interview 2024" campaign for BIATS employees runs from July to the end of September. The professional and training interviews will be conducted using the UMC2 (Université Montpellier Carrière Compétences) application, which has replaced DEPFOS.

As a reminder, only permanent BIATSS staff and contract BIATSS staff and researchers with contracts of 6 months or more are concerned by the campaign.

Documents to help you prepare for your interview are available in the following intranet article: https: //intranet.umontpellier.fr/campagne-fiche-de-poste-entretien-professionnel-et-de-formation/#more-362970

For this 2024 campaign, there will be no updating of the job description for former agents. Only new agents and agents who have changed functions during the 2023/2024 academic year will use the Word job description template available on the intranet and in UMC2.

You will be able to enter yourperformance review and training reports via the digital workspace (ENT), using the UMC2 application (access: "MY FILE" / "UMC2"). Please note: if the UMC2 thumbnail does not appear in your ENT space, please log out and re-authenticate.

The UMC2 referents for UFR Sciences agents and N+1s will answer your questions on fds.gestionrh@umontpellier.fr and will be on hand to help you with any queries you may have.

In view of the division's activities during this period and until December, we would like to draw your attention to the need to carry out your professional interview as soon as possible.

As a matter of principle, civil servants and public-sector contract employees must devote their entire professional activity to their job in the public sector. Exceptionally, and under certain conditions, they may engage in an ancillary activity.

This activity must be compatible with the duties entrusted to the employee and must not affect their performance. It must not interfere with the normal functioning, independence and neutrality of the service.

It must take place outside the agent's working hours.

Depending on the type of secondary activity, you must do the following before starting your business:

• Or Declaration: If your activity is related to teaching, training or research , and takes place within a public establishment, a dedicated application is now available to carry out your procedure directly on the ENT space - ICI
• Authorization: For other types of activities, submit an authorization request form at least 1 month before the activity is due to start. Obtain the opinion of your managers and submit it by e-mail to your department secretary for initial verification and transmission to the GAC division.

The Declaration:

The procedure is completely paperless, and you'll find the application for declaring combined activities on the ENT / My account page.

Reminder: the declaration of concurrent activity must be entered at least 15 days before the start of the planned activity , accompanied by supporting documents (invitation, employment contract, letter of assignment, etc.), which can be downloaded from the application at the end of the declaration.

The DRH management department checks the request. The agent receives an automatic e-mail acknowledging receipt.

For BIATSS staff, the HR department will check the schedule and leave statement directly on the LOGECA application.

The agent receives an e-mail validating the request.

Authorization:

An authorization request form, completed and signed by the employee, must be submitted at least 1 month before the start of the planned activity , together with supporting documents (documents relating to the ancillary activity: employment contract, letter of assignment, etc.).

• I am a permanent BIATSS staff member: Request for authorization to combine activities
• I am a contract BIATSS employee: Request for authorization to combine activities

The application must be sent by e-mail to the GAC HR Department - fds.gestionrh@umontpellier.fr - no later than 5 weeks before the start of the activity.

If the activity you are planning does not meet the conditions laid down for the declaration or authorization application procedures described above, you can obtain information from your management department at DRH :

For BIATSS staff: drh-biatss-gest-ind@umontpellier.fr

For contract staff: drh-contractuels-contact@umontpellier.fr More details on the Intranet: https: //intranet.umontpellier.fr/cumul-dactivites-accessoires/

The "sustainable mobility package" enables employees to receive compensation for commuting to and from work if they use a personal bike (or electric bike) or carpool.

• STAFF CONCERNED

Who is concerned? All staff paid by the establishment

Excluded: Non-permanent staff: temporary teaching staff, temporary IA staff and hourly contracts.

 PERIODS/CHANCES

The campaign runs from early December to mid-January. The application form, together with supporting documents, should be returned by internal mail or by electronic means to the agent's HR management department:

 For administrative staff :

• by internal mail: to the BIATS personnel management department, mailbox 0416
• or by e-mail to: drh-biats-gest-ind@umontpellier.fr

For teaching staff (and non-tenured teaching staff at university hospitals) :

• by internal mail: to the teaching staff management department, mailbox 0415
• or by e-mail to: drh-ens-gest-ind@umontpellier.fr

For contract administrative, research and teaching staff :

or by e-mail to: drh-contractuels-gestco@umontpellier.fr

by internal mail: to the Contractual Personnel Department, P.O. Box 7002

Participation à la Protection Sociale Complémentaire (PSC) is a scheme designed to cover part of the cost of complementary healthcare.

Who is concerned? All staff paid by the establishment

Excluded: Non-permanent staff: temporary teaching staff, temporary IA staff and hourly contracts.