Administrative Staff (Tenured)

Over the past 15 years, the Faculty of Sciences has expanded its support for staff members as they prepare to pass competitive exams.

Since September 2024, this support has been formalized and organized by the GAC division and members of the component’s management team.

Any contract employee who wishes to take a competitive exam may contact the GAC department— fds.gestionrh@umontpellier.fr —and submit this completed questionnaire to request an individual counseling interview.

This interview will allow the candidate to plan their study schedule and ask any questions they may have about the various competitive exams.

Two preparation phases are then implemented: the review phase and the oral exam preparation phase.

If the agent requests it, one—or, if possible, two—mock oral exams will be organized with available members of management.

If the number of applications is too high, priority will be given to contract employees whose eligibility for renewal is about to expire, in accordance with the UM system for managing contract personnel.

If you are a tenured civil servantfrom an overseas territory whois assigned to mainland France, you may be eligible, under certain conditions, for special leave every two years to return to your home territory.

More information is available on the intranet: https://intranet.umontpellier.fr/le-conge-bonifie/

To N+1:

As their direct supervisor, it is your responsibility to confirm, before the application period begins, whether your employee(s) intend to apply and, accordingly, to support them throughout the process.

• You can find all the documents—circular, appendix, etc.—on the Intranet—HERE.(This link will be activated when the next campaign launches.)

The application must be submitted electronically only to the FdS Administrative and HR Career Services Office – fds.gestionrh@umontpellier.fr — and must be approved and signed by the appropriate supervisor —specifically, the Department Director or Division Head.

To all employees:

The application form —Appendix 1—on which you must specify how you were admitted to your current position and which must be typed, also includes the aptitude report—which must be typed—and must be signed by you and your supervisor.

This person—your immediate supervisor—will also receive a message outlining the procedures to follow, particularly regarding the preparation of your performance evaluation. Therefore, you should inform him or her as soon as possible if you plan to apply.

=> Any incomplete application will be rejected;

=> You are required to use the forms provided for the current campaign—since the “old” ones are now obsolete—;

=> The Collective Management Office of the IATSS Personnel Department— drh-biat-gest-coll@umontpellier.fr —is available to provide you with the information you need to complete your career summary;

=> It is essential to verify in advance that“all” signatures are present on all documents—the N+1, the Division Head, or the Department Director.

– If you need assistance, please contact Ms. Valérie BEDU, (valerie.bedu@umontpellier.fr), and Ms. Béatrice GOUJON (beatrice.goujon@umontpellier.fr) can assist you in drafting the aptitude report.

Your application will then be forwarded to the central offices of the UM Human Resources Department for review by expert panel members, before being considered at a CCCM (Career and Mobility Advisory Committee) meeting. Once the applications have been standardized, they will be forwarded to the Ministry.

This campaign is conducted entirely online and runs from November through December.

The application package must besent tothe GAC Center at fds.gestionrh@umontpellier.fr ,stamped and signed, in accordance with the following procedures:

The individual proposal form (Appendix C2)* on whichthe employee must specify the manner and date of entry into the current corps and grade,

· The report on public service duties (Appendix C2bis)* performedsince your initial appointment, whichyou musttype and have signed by your supervisor; theBIATS Personnel Department’s Collective Management Office—drh-biats-gest-coll@umontpellier.fr—is available to provide you with the information you need to complete this form.

· Theactivity report (Appendix C4)*—maximum two pages— typed and signed by you and your direct supervisor,

· Aresume detailing your entire professional history,

· Anorganizational chart—clearly identifying the employee’s position within the organization—signed by you and your supervisor;if the employee has dual assignments, you must provide two organizational charts—

· Theprofessional competence report (Appendix C3)* must be typed and signed by the employee, the immediate supervisor, and the next-level supervisor (N+2) if that person is a Division Chief or Department Director; the signatories must beclearly identified.

Reminder:

– You must use the forms provided for the current campaign; the “old” ones are now obsolete;
– It is important to make sure in advance that “all” signatures are present on all documents.

Same as above => Dir and Dept coordinators + next steps (UM bodies, then the Ministry)

Thepromotional campaign for ATRF staff based on a list of exceptional qualifications— promotion to the senior rank—is part of the higher education repyramiding plan.

The objective of this initiative is to recognize the skills of staff members who hold positions that contribute to the advancement of research or support teaching (particularly in scientific BAP positions —A, B, C, D, E, and F), with priority given to those who perform duties beyond the scope of their job description.

This exceptional promotion process, based on a merit list, allows Assistant Research and Training Technicians (ATRF), regardless of their rank, to be promoted to the Research and Training Technicians (TECH) corps.

This campaign is conducted entirely online; the application materials must besent to theGAC Center at fds.gestionrh@umontpellier.fr ,stamped and signed, in accordance with the following procedures:

The individual proposal form (Appendix C2)* on which the employee must specify the manner and date of entry into the current corps and grade,

· The report on public service duties (Appendix C2bis)* performedsince your initial appointment, whichyou musttype and have signed by your supervisor; theBIATS Personnel Department’s Collective Management Office—drh-biats-gest-coll@umontpellier.fr—is available to provide you with the information you need to complete this form.

· Theactivity report (Appendix C4)*—no more than two pages— typed and signed by you and your immediate supervisor,

· Aresume detailing your entire professional history,

· Anorganizational chart—clearly identifying the employee’s position within the organization—signed by the employee and their immediate supervisor; in the case of dual assignments, you must provide two organizational charts—

· Theprofessional competence report (Appendix C3)* must be typed and signed by the employee, the immediate supervisor, and the next-level supervisor (N+2) if that person is a Division Chief or Department Director; the signatories must beclearly identified.

– If you need assistance, please contact Ms. Valérie BEDU, (valerie.bedu@umontpellier.fr), and Ms. Béatrice GOUJON (beatrice.goujon@umontpellier.fr) can assist you in drafting the aptitude report.

Your file will then be forwarded to the central offices of the UM Human Resources Department for review by expert panel members, before being considered at a CCCM (Career and Mobility Advisory Committee) meeting. After harmonization, the files will be forwarded to the Ministry.

This year-end bonus applies to all permanent BIATS employees. It is paid annually at the end of December.

This reassignment affects alltenured staff at the institution in the AENES and ITRF programs, across all BAP categories.

The “Mobilité” online application isavailableon the UM Digital Campusunder the“My Account” section for entering your course preferences.

The process is entirely paperless, including notifications and signatures from managers.All applications will then be reviewed by the CCCM (Career and Mobility Advisory Committee).

The first round of internal transfers for BIATS staff at our institution is open from mid-April to mid-May, with positions to begin on September¹.

The second phase of internal mobility for tenured BIATSS staff is scheduled to take place between July and October, with staff assignments effective November¹.

The documents needed for this campaign are available in the email sent by the GAC division and on the intranet: (Link will be activated when the campaign launches)

Applications must be submitted exclusively in electronic format (PDF) for final approval by the Administrative Director of the Faculty of Sciences and for filing by the Executive Committee.

Each file must be signed by the employee, as well as by their immediate and second-level supervisors (N+1 and N+2).

It is up to each N+1 to reach out to their employees in order to schedule interviews with those who are eligible for promotion so that the N+1 can prepare their recommendation reports.

Procedure:

1) Each N+1 completes the appendix during the interview with the employee: inclusion on the promotion list does not require the employee to apply and is based on the N+1’s recommendation following an interview with the employee.

2) The file must be submitted electronically to the secretariat of the academic department or to the division head (N+2) for signature.

3) The department head will upload the files signed by the N+2 to the shared HR-GAC workspace by the deadline,

4) The HR-GAC unit will review the files and have them approved by the Administrative Director of the Faculty of Sciences for filing by the Executive Committee.

– If you need assistance, please contact Ms. Valérie BEDU, (valerie.bedu@umontpellier.fr), and Ms. Béatrice GOUJON (beatrice.goujon@umontpellier.fr) can assist you in drafting the aptitude report.

Your file will then be forwarded to the central offices of the UM Human Resources Department for review by expert panel members, before being considered at a CCCM (Career and Mobility Advisory Committee) meeting.

Once the files have been standardized, they will be forwarded to the Ministry.

All documents related to this campaign —institutional circular, eligibility requirements, registration forms, verification sheet, etc.—are available on the Intranet: (link activated when the campaign launches)

1) Each employee must notify their immediate supervisor of their intention to apply for a promotion so that the supervisor can prepare their performance evaluation.

2) Each employee prepares their file, signs it, and submits it to their immediate supervisor for signature,

3) The file must be submitted electronically to the secretariat of the academic department or to the head of the department for signature by the N+2.

4) The department secretary or division head will upload the files signed by the N+2 to the shared HR-GAC workspace.

5) The HR-GAC unit will review the files and have them approved by the Administrative Director of the Faculty of Sciences for submission to the Executive Committee. 

As a reminder, the file consists of the following documents:

• Proposal Form – Appendix C2, sent separately in a second email today –,
• Status of Public Services – Appendix C2bis –,
• Activity Report – Appendix C4 –,
• Resume,
• Organizational Chart,
• Qualification Report – Appendix C3 –.

In addition, employees with dual assignments should refer to the circular for guidance on writing reports.

– If you need assistance, please contact Ms. Valérie BEDU, (valerie.bedu@umontpellier.fr), and Ms. Béatrice GOUJON (beatrice.goujon@umontpellier.fr) can assist you in drafting the aptitude report.

Your file will then be forwarded to the central offices of the UM Human Resources Department for review by expert panel members, before being considered at a CCCM (Career and Mobility Advisory Committee) meeting.

Once the files have been standardized, they will be forwarded to the Ministry.

The “job description/performance and training review” campaign for BIATS staff runs from July through the end of September. Theperformance and training reviews will be conducted through the UMC2 (Université Montpellier Carrière Compétences) application, which has replaced DEPFOS.

As a reminder, only tenured BIATSS staff, as well as BIATSS staff and contract researcherswhose contracts are for a period of 6 months or longer, are eligible for this campaign.

Documents that can help you prepare for your interview are available in the following intranet article:https://intranet.umontpellier.fr/campagne-fiche-de-poste-entretien-professionnel-et-de-formation/#more-362970

Reports onprofessional and training interviews will beenteredviathe digital workspace (ENT) usingthe UMC2 application(access: “MY PROFILE” / “UMC2”). Please note: If the UMC2 icon does not appear in your ENT workspace, please log out and log back in.

TheUMC2 liaisons for staff members and immediate supervisors in the Faculty of Sciences will answer your questions at  fds.gestionrh@umontpellier.fr and will be there to assist you throughout the process.

Given the division’s activities during this period and through December, we would like to remind you of theneed to complete your performance review as soon as possible.