Administrative Staff (Tenured)

Over the past 15 years, the Faculty of Sciences has expanded its support for staff members as they prepare for competitive exams.

Since September 2024, this support has been formalized and organized by the GAC division and members of the component’s management team.

Any contract employee who wishes to take a competitive exam may contact the GAC unit— fds.gestionrh@umontpellier.fr —and submit this completed questionnaire to request an individual counseling interview.

This interview will allow the officer to plan their study schedule and ask any questions they may have about the various exams.

Two preparation phases are then implemented: the review phase and the oral exam preparation phase.

If the officer requests it, one or, if possible, two mock oral exams will be organized with available members of management.

If the number of applications is too high, priority will be given to contract employees whose contracts are nearing the end of their renewal period , in accordance with the UM system for managing contract staff.

If you are a tenured civil servantfrom an overseas territory whois assigned to mainland France, you may be eligible, under certain conditions, for extended leave every two years to return to your home territory.

For more information, visit the intranet: https://intranet.umontpellier.fr/le-conge-bonifie/

To all line managers:

As their direct supervisor, it is your responsibility to confirm your employee(s)’ intention to apply before the application period opens and, accordingly, to support them throughout the process.

• You can find all the documents—the memo, the appendix, etc.—on the Intranet – HERE.(This link will be activated when the next campaign launches)

Applications must be submitted electronically only to the Administrative Management and HR Careers Division of FdS – fds.gestionrh@umontpellier.fr — and must be approved and signed by the appropriate supervisor (approval by the Department Director or Division Head).

To all staff:

The application form —Appendix 1—on which you must specify how you were admitted to your current position and which must be typed, also includes the aptitude report—which must be typed—and must be signed by you and your supervisor.

This person—your direct supervisor—will also receive a message outlining the procedures to follow, particularly regarding the preparation of your performance review. Therefore, you should inform them as soon as possible if you plan to apply.

=> Any incomplete application will be rejected;

=> You must use the forms provided for the current campaign—as the “old” ones are now obsolete—;

=> The Collective Management Office of the IATSS Personnel Department – drh-biat-gest-coll@umontpellier.fr – is available to provide you with the information you need to complete your career summary;

=> It is essential to verify in advance that“all” signatures are present on all documents—the N+1, the Department Head, or the Director.

– If you need assistance, please contact Ms. Valérie BEDU, (valerie.bedu@umontpellier.fr), and Ms. Béatrice GOUJON (beatrice.goujon@umontpellier.fr) can assist you in drafting the aptitude report.

Your application will then be forwarded to the central offices of the UM HR Department for review by expert panel members, before being considered at a meeting of the CCCM (Career and Mobility Advisory Committee). Once finalized, the applications will be forwarded to the Ministry.

This campaign is entirely online and runs from November through December.

The application materials must besent tothe GAC Center at fds.gestionrh@umontpellier.fr ,stamped and signed, in accordance with the following procedures:

The individual proposal form (Appendix C2)* , on whichthe employee must specify the method and date of entry into the current rank and grade,

· The statement of public service (Appendix C2bis)* performedsince your initial appointment, whichyou musttype and have signed by your supervisor. TheCollective Management Office of the BIATS Personnel Department –drh-biats-gest-coll@umontpellier.fr– is available to provide you with the necessary information to help you complete this form.

· Theactivity report (Appendix C4)* –maximum two pages – typed and signed by you and your immediate supervisor,

· Aresume detailing your entire professional history,

· Anorganizational chart—clearly identifying the employee’s position within the organization—signed by you and your supervisor—if the employee has dual assignments, you must provide two organizational charts—

· Theprofessional competence report (Appendix C3)* must be typed and signed by the employee, their immediate supervisor, and their supervisor’s supervisor if the latter is a Division Chief or Department Director; the signatories must beclearly identified.

Reminder:

– You must use the forms provided for the current campaign; the “old” ones are now obsolete;
– It is important to make sure in advance that “all” signatures are present on all documents.

Same as above => Directors and Department Heads + subsequent steps (University bodies, then the Ministry)

Thepromotional campaign for ATRF staff based on a list of exceptional qualifications— leading to promotion to a higher rank—is part of the higher education restructuring plan.

The purpose of this initiative is to recognize the skills of staff members in positions that contribute to research development or support teaching (particularly in scientific BAP positions —A, B, C, D, E, and F), with priority given to those who perform duties beyond the scope of their job description.

This exceptional promotion process, which uses a merit list, allows Assistant Research and Training Technicians (ATRF), regardless of their rank, to be promoted to the Research and Training Technician (TECH) corps.

This campaign is entirely online; the application materials must besent to theGAC Center at fds.gestionrh@umontpellier.fr ,stamped and signed, in accordance with the following procedures:

The individual proposal form (Appendix C2)* , on which the employee must specify the manner and date of entry into the current rank and grade,

· The statement of public service (Appendix C2bis)* performedsince your initial appointment, whichyou musttype and have signed by your supervisor. TheCollective Management Office of the BIATS Personnel Department –drh-biats-gest-coll@umontpellier.fr– is available to provide you with the necessary information to help you complete this form.

· Theactivity report (Appendix C4)* –maximum two pages – typed and signed by you and your supervisor,

· Aresume detailing your entire professional history,

· Anorganizational chart—clearly identifying the employee’s position within the organization—signed by the employee and their immediate supervisor; if the employee has dual assignments, please provide two organizational charts,

· Theprofessional competence report (Appendix C3)* must be typed and signed by the employee, the immediate supervisor, and the next-level supervisor (N+2) if that person is a Division Chief or Department Director; the signatories must beclearly identified.

– If you need assistance, please contact Ms. Valérie BEDU, (valerie.bedu@umontpellier.fr), and Ms. Béatrice GOUJON (beatrice.goujon@umontpellier.fr) can assist you in drafting the aptitude report.

Your application will then be forwarded to the central offices of the UM HR Department for review by expert panel members, before being considered at a meeting ofthe Career and Mobility Advisory Committee( CCCM ). Once finalized, the applications will be forwarded to the Ministry.

This year-end bonus applies to all permanent BIATS employees. It is paid annually at the end of December.

This reassignment appliesto alltenured staff at the institution in the AENES and ITRF programs, across all BAP categories.

The "Mobility" application isavailableon the UM Digital Campusunder the"My Account" section for entering your course preferences.

The process is entirely paperless, including notifications and signatures from managers.All applications will then be reviewed by the CCCM (Career and Mobility Advisory Committee).

The first round of internal transfers for BIATS staff at our institution is open from mid-April to mid-May, with positions to begin on September¹.

The second phase of internal transfers for tenured BIATSS staff is scheduled to take place between July and October, with staff assignments effective November¹.

The documents needed for this campaign are available in the email sent by the GAC division and on the intranet: (Link activated at the start of the campaign)

Applications must be submitted exclusively in electronic format (PDF) for final approval by the Administrative Director of the Faculty of Sciences and for filing by the Executive Committee.

Each file must be signed by the employee, as well as by their immediate and line managers (N+1 and N+2).

It is up to each manager to reach out to their staff members in order to schedule interviews with those eligible for promotion so that the manager can prepare their recommendation.

Procedure:

1) Each supervisor completes the appendix during the employee’s performance review: inclusion on the promotion list does not require the employee to apply and is based on the supervisor’s recommendation following a review with the employee.

2) The file must be submitted electronically to the secretariat of the academic department or to the head of the department (N+2) for signature.

3) The department head will upload the files signed by the N+2 to the shared HR-GAC workspace by the deadline,

4) The HR-GAC unit will review the files and have them signed off by the Administrative Director of the Faculty of Sciences for filing by the Executive Committee.

– If you need assistance, please contact Ms. Valérie BEDU, (valerie.bedu@umontpellier.fr), and Ms. Béatrice GOUJON (beatrice.goujon@umontpellier.fr) can assist you in drafting the aptitude report.

Your application will then be forwarded to the central offices of the UM HR Department for review by expert panel members, before being considered at a meeting ofthe Career and Mobility Advisory Committee( CCCM ).

Once the files have been standardized, they will be forwarded to the Ministry.

All documents related to this campaign —including the institutional circular, eligibility requirements, registration forms, and the verification sheet—are available on the Intranet: (link activated at the start of the campaign)

1) Each employee must notify their immediate supervisor of their intention to apply for a promotion so that the supervisor can prepare their performance evaluation.

2) Each employee compiles their file, signs it, and submits it to their supervisor for approval,

3) The file must be submitted electronically to the secretariat of the academic department or to the head of the department for signature by the N+2.

4) The department secretary or the head of the division will upload the files signed by the N+2 to the shared HR-GAC workspace.

5) The HR-GAC unit will review the files and have them signed off by the Administrative Director of the Faculty of Sciences for submission to the Executive Committee. 

As a reminder, the file consists of the following documents:

• Proposal form – Appendix C2, sent separately in a second email today –,
• Status of Public Services – Appendix C2bis –,
• Activity Report – Appendix C4 –,
• Resume,
• Organizational chart,
• Fitness Report – Appendix C3 –

In addition, staff members with dual assignments should refer to the circular for guidance on writing reports.

– If you need assistance, please contact Ms. Valérie BEDU, (valerie.bedu@umontpellier.fr), and Ms. Béatrice GOUJON (beatrice.goujon@umontpellier.fr) can assist you in drafting the aptitude report.

Your application will then be forwarded to the central offices of the UM HR Department for review by expert panel members, before being considered at a meeting ofthe Career and Mobility Advisory Committee( CCCM ).

Once the files have been standardized, they will be forwarded to the Ministry.

The "job description/performance and training review" campaign for BIATS staff runs from July through the end of September.Performance and training reviewswill be conducted via the UMC2 (Université Montpellier Carrière Compétences) application,which has replaced DEPFOS.

As a reminder, only tenured BIATSS staff, as well as BIATSS staff and researcherson fixed-termcontracts lasting six months or longer, are eligible for this campaign.

Documents to help you prepare for your interview are available in the following intranet article:https://intranet.umontpellier.fr/campagne-fiche-de-poste-entretien-professionnel-et-de-formation/#more-362970

Reports onprofessional development and training sessions should beenteredviathe digital workspace (ENT) usingthe UMC2 application(access: “MY PROFILE” / “UMC2”). Please note: If the UMC2 icon does not appear in your ENT workspace, please log out and log back in.

TheUMC2 liaisons for staff members and immediate supervisors in the Faculty of Sciences will be available to answer your questions on  fds.gestionrh@umontpellier.fr and will be there to assist you throughout the process.

Given the division’s current workload and the busy period leading up to December, we would like to remind you of theimportance of scheduling your performance review as soon as possible.