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General Information

Government website:https://www.gouvernement.fr/info-coronavirus 

Source: (https://www.umontpellier.fr/articles/coronavirus-covid-19-dispositions-a-suivre Reference site: https://www.gouvernement.fr/info-coronavirus

List of areas with exposure or at risk: Santé publique France website

 

If you have any questions:

Email: —————— @umontpellier.fr

Students' medical questions: —————-

 Questions regarding enrollment, the academic year, coursework, and exams: ——————–

Medical questions from staff: ———————-

Questions related to the work situation and job duties (HR questions): ——————–

Are you a student at the University of Montpellier?

The university is closed to students as of March 16 until further notice. May I visit the UM campus?
Students are prohibited from entering the university’s buildings and grounds until further notice.

The University of Montpellier has been closed to students since March 16 for an indefinite period. Can I access the university campus?
Students are prohibited from entering university premises until further notice.

Situations of vulnerability / At-risk profile

If I have symptoms of COVID-19, what should I do?
You should follow the procedure outlined on the website: https://www.gouvernement.fr/info-coronavirus and contact: —————————-@umontpellier.fr

If I have symptoms of COVID-19, what should I do? Follow the procedure outlined on the website (https://www.gouvernement.fr/info-coronavirus) and report your caseto—-@umontpellier.fr

Courses – Exams / Classes – Exams

Can I continue taking my classes while the school is closed?   

Class schedules will be adjusted during the closure period to accommodate students. These adjustments will be implemented gradually during the week of March 16–23.

Students can take classes remotely, including via the Moodle platform, according to their regular schedule, while interacting with their instructors. The curriculum will be adapted on a case-by-case basis, depending on the specific requirements of each program. You will receive information about these adjustments in due course.

How will the exams be conducted?        

Regarding ongoing assessments and early exams, adjustments will be made (alternative exams, remote exams, etc.). These adjustments will be decided on a case-by-case basis by your program coordinators and the directors of the academic departments. You will receive information about these adjustments in due course. Regarding final exams (Session 1 of Semester 2 and the make-up session): for the time being, they will proceed as scheduled and on the scheduled dates. Adjustments will be made to account for classes that could not be held.

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Can I attend classes during the shutdown?

The teaching schedule has been adjusted to accommodate the period when students are not in school. This adjustment will be implemented gradually during the week of March 16–23.

Students can take the lessons remotely, specifically via the Moodle platform, following their regular schedule and interacting with their instructors. The training program will be adjusted on a case-by-case basis, depending on the specific requirements of each course. You will receive information about these adjustments in due course.

 How will the exams be administered?

Regarding ongoing assessments and scheduled exams, adjustments will be made (alternative exams, remote exams, etc.). These adjustments will be determined on a case-by-case basis by your program coordinators and the directors of the academic units. You will receive information about these adjustments in due course.Regarding the final exams (Session 1 of Semester 2 and the make-up session): for the time being, they will proceed as scheduled under the established conditions. Adjustments will be made to account for classes that could not be held.

Internships

I am currently doing, or will be doing, a work-study internship in a laboratory or department at the University of Montpellier

Students participating in internships or work-study programs (current or upcoming) at the University of Montpellier are subject to the institution’s current regulations.

Am I currently doing an internship, or did my internship start on or before March 13?

Current internships remain unaffected: student interns must comply with the guidelines issued by the host country (including France), their host company, or their host organization, provided that the latter is not subject to a shutdown.

Working from home is possible and should be the preferred option. It is the student’s responsibility to ensure that they have insurance coverage at home or at their remote work location.

If the internship is terminated by the host organization, the student must notify their internship advisor, who will work with them to arrange alternative assessment arrangements. A supporting document can be provided upon request to —————————————.

 In the case of an internship abroad, regardless of the country, the process of terminating the internship at the student’s request will be streamlined.

Students who encounter difficulties in securing an internship should contact their academic advisor or ————————————–.

If necessary, the details of the internship (duration or content) as well as its evaluation will be adjusted.

An internship abroad that is scheduled to start on or after March 16?               

All departures abroad are suspended, regardless of the destination country (including Luxembourg and Switzerland). If the host organization offers remote work, the internship may proceed; however, the internship supervisor must be notified so that the internship content can be adjusted accordingly. It is the student’s responsibility to ensure they have insurance coverage at their home or at their remote work location.

If the student is already in the destination country:

He complies with the rules in effect in the host country and at the host organization

Regardless of the country, it should be made easier for students to terminate their internship at their own request.

If the internship is interrupted, proof of this can be provided upon request to ————————————

If necessary, the details of the internship (duration or content) as well as its evaluation will be adjusted.

Students who encounter difficulties in completing an internship should contact their academic advisor or ——————————————-

 

Internships within the country that are scheduled to begin on or after March 16: What guidelines should I follow?

If the host organization offers the option of remote work, it is now possible to arrange for it; the internship supervisor must be notified so that the internship content can be adjusted accordingly. It is the student’s responsibility to ensure that they have insurance coverage at home or at their remote work location.

If necessary, the details of the internship (duration or content) as well as its evaluation will be adjusted.

Students who encounter difficulties in arranging an internship should contact their academic advisor or ———————————-

Can I submit my internship agreement electronically for the University of Montpellier to sign? If so, to whom?            

Internship agreements may be sent electronically to your academic department for the institution’s signature; the department will provide you with the email address to use.

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 I am currently participating in an internship or work-study program in a laboratory or department at the University of Montpellier

Students participating in an internship or work-study program (current or future) at the University of Montpellier are subject to the rules in effect at the institution.

Am I currently in an internship, or did my internship start before March 13?

Current internships are not affected: student interns must follow the guidelines issued by the host country (including France), their company, or their host organization, unless those entities are subject to closure.

 Teleworking is possible and should be prioritized. It is the student’s responsibility to ensure that they have insurance coverage at home or at their teleworking location.

 If the internship is terminated by the host organization, the student must notify his internship supervisor, who will work with him to arrange for an evaluation. Proof can be provided upon request at ———————————-

 In the case of an internship abroad, regardless of the country, the student may easily terminate the internship at their own request. Students who encounter difficulties in completing an internship should contact their advisor or ————————————–.

If necessary, the terms of the internship (duration or content) and its evaluation will be adjusted

               

Internship abroad scheduled to begin after March 16

Any trip abroad is suspended, regardless of the destination country (including Luxembourg and Switzerland). If the host organization offers the option to work remotely, the internship may proceed; however, the internship supervisor must be notified so that the internship’s content can be adjusted accordingly. It is the student’s responsibility to ensure that they have insurance coverage at home or at their remote work location.

 If the student is already in the destination country:

• He or she must comply with the rules in effect in the host country and the host organization
• Regardless of the country, the student must be allowed to terminate the internship at their request.

If the internship is interrupted, proof can be provided upon request at ————————————

 If necessary, the terms of the internship (duration or content) and its evaluation will be adjusted.

 Students who encounter difficulties in completing an internship should contact their advisor or ————————————-

 

Internships within the country that must begin on or after March 16: what guidelines should I follow?

 If the host organization offers remote work, it is now possible to implement it; however, the internship supervisor must be notified so that the internship content can be adjusted accordingly. It is the student’s responsibility to ensure that they have insurance coverage at home or at their remote work location.

If necessary, the terms of the internship (duration or content) and its evaluation will be adjusted.

 Students who encounter difficulties in completing an internship should contact their advisor or ——————————————–

 Can I send my internship agreement electronically for signature by the University of Montpellier? If so, to whom?

Internship agreements may be sent electronically to your training department for the employer’s signature; the department will provide you with the email address to use.

Apprentices – continuing education students

For apprenticeship students      

• The CFA centers will be closed starting Monday, March 16;
• Business operations will continue under the conditions established by the company (normal operations or reduced operations); whenever possible, telework should be prioritized;
• Apprenticeship training centers are encouraged to use distance learning, and the university will keep apprenticeship students informed about how to access these courses;
• Teachers are encouraged to conduct their classes remotely as much as possible. Relevant information regarding these classes will be sent to you directly by the departments.

 

For students on a vocational training contract              

• Business operations will continue under the conditions established by the company (normal operations or reduced operations); whenever possible, telework should be prioritized;
• Teachers are encouraged to conduct their classes remotely as much as possible. Relevant information regarding these classes will be sent to you directly by the departments.

 

For continuing education students           

• Teachers are encouraged to conduct their classes remotely as much as possible. Relevant information regarding these classes will be sent to you directly by the departments.

International students currently at UM and exchange students

Can international students studying at UL return to their home countries?              

International students who request it are permitted to return to their home countries.

 To this end, these students should contact ——————————- and notify the International Relations coordinator at their host department.

 I am a student at the University of Montpellier currently studying abroad. What should I do?

Students who wish to remain abroad may do so provided they follow the guidelines issued by their host university. Some institutions are closed but are offering online courses.

Students who feel anxious and wish to return to France are also permitted to do so. They must notify the International Relations Coordinator at their academic department at the University of Montpellier.

If I return home before the end of my study abroad program due to the health situation, will I lose my study abroad grant?

Students at the University of Montpellier who receive a mobility grant should contact the International Relations Coordinator in their academic department so that the coordinator can notify the Office of International Relations, which will then inform the student of the available options.

If the student is enrolled at an international university, they should contact the International Relations Office at their home institution.

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Can international students currently attending UM return to their home countries?

International students who request it are permitted to travel to their home country.

 To this end, students must notify ——————————— and also notify the International Relations Officer in their department at UM

 

I am a student at the University of Montpellier on an exchange program abroad. What should I do?

If you wish to stay abroad, you may do so in accordance with the host university’s guidelines. Some universities are closed but offer online courses.

If you are concerned and wish to return, you may do so, but you must notify the International Relations Coordinator for your program at the University of Montpellier

 

If I return before the end of my study abroad period due to the health situation, will I lose my study abroad grant?

If you are a student at the University of Montpellier with a mobility grant, please contact the International Relations Coordinator in your academic department. He or she will notify the International Relations Office, which will then inform you of the measures currently in place.

If you are an international student with a mobility grant, please contact the International Relations Office at your home institution.

Do you work at the University of Montpellier?

The university is closed to students. Can I come to work on the UM campus?

All university staff, including doctoral students, are asked to stay at home, except for those whose presence is necessary to maintain the institution’s essential operations. These staff members will be contacted shortly by their supervisor.

What should I do if I stay at home?

Telework is being implemented as much as possible and necessary:

BIATSS staff may create a "task" (in the time-tracking software) with the note "remote work" in order to work from home, provided that the technical requirements and the nature of their job allow it,

Otherwise, administrative staff may record "various creditable absences" for the workweek;

When delivering instruction, teachers should use distance learning whenever possible (except for specific lab and tutorial sessions).

Access the "digital tools for remote work":

Access my documents

Distance learning

Work collaboratively

Using business applications with the VPN

Use my work landline

Work safely

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The university is closed to students. Can I come to work on the UM campus?

Staff, including doctoral students, at the University are asked to stay home, except for those whose presence is necessary to maintain the institution’s essential operations. These staff members will be contacted promptly by their supervisor.

 

What should I do if I stay home?

Telework is implemented as much as possible and necessary:

• BIATSS staff can request a "mission" (in the time-tracking software) with the note "remote work" in order to work from home, provided that the technical requirements and the nature of their job permit it,
• If that is not possible, administrative staff may request “time off from various credit days” for the workweek;
• For the delivery of lessons, teachers must, as far as possible (excluding practical work and tutorials), use distance learning courses.

Travel and business trips

All business trips and travel are now prohibited, both abroad and within the country, except in specific cases necessitated by the Business Continuity Plan at the institution and its constituent units.

Commuting to and from work is now limited to staff assigned under the Business Continuity Plan.

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All business trips and travel are now prohibited, both abroad and within the country, except in special cases required by the Business Continuity Plan at the level of the facility and its components.

Travel from home to work is now limited to employees assigned under the Business Continuity Plan.

Events, gatherings, and meetings

All events open to the public (seminars, conferences, workshops, etc.) that involve large gatherings of people are canceled or postponed if they are scheduled before April 15, 2020 (this date may be extended at a later time).

All non-essential meetings are canceled.

All essential meetings are held remotely or, if that is not possible, under conditions that allow for the observance of safety precautions, including maintaining a distance of 1 meter between each participant.

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All public events (seminars, colloquia, workshops, etc.) that bring people together are canceled or postponed if they are scheduled before April 15, 2020 (this date may be extended at a later time).

All non-essential meetings are canceled.

All essential meetings shall be held remotely or, if this is not possible, under conditions that allow for social distancing measures to be observed, in particular a distance of 1 meter between each participant.

Welcome to International Students, PhD Students, and Researchers

The admission of international students has been suspended until further notice due to the closure of campus facilities to students.

All visits by international staff (teachers, researchers, etc.) are suspended until further notice.

I will need to start the process of renewing my residence permit soon / my residence permit is about to expire. What should I do in this situation?

All services are closed to the public until further notice.

Please wait for the reopening by checking the Factuel website regularly.

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Given the exceptional circumstances, special measures will be implemented for such situations once operations resume.

The International Office for International Students and Researchers is no longer open to the public.

I will soon have to renew my residence permit / My residence permit will expire soon. How can I renew it?

At this time, all services are closed to the public.

You should wait until services resume and check the Factuel website regularly.

Since this is an exceptional situation, exceptional measures will be taken in cases like this.