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General information

Government website:https://www.gouvernement.fr/info-coronavirus 

Factual: (https://www.umontpellier.fr/articles/coronavirus-covid-19-dispositions-a-suivre Reference site: https://www.gouvernement.fr/info-coronavirus

List of exposure or risk areas: France Public Health website

 

For any questions:

Email: —————— @umontpellier.fr

Students' medical questions: —————-

 Questions related to schooling, the course of studies, teaching, and exams: ——————–

Medical questions from staff: ———————-

Questions related to the work situation and the performance of duties (HR questions): ——————–

Are you a student at the University of Montpellier?

The university is closed to students from March 16 until further notice. Can I visit the UM premises?
Students are not allowed on university premises or grounds until further notice.

The University of Montpellier is closed to students from March 16 indefinitely. Can I access university premises?
Access to university premises is forbidden to students until further notice.

Situations of vulnerability / At-risk profile

If I have symptoms of coronavirus, what should I do?
Follow the procedure outlined on the website: https://www.gouvernement.fr/info-coronavirus and report to: —————————-@umontpellier.fr

If I have symptoms of coronavirus myself, what should I do? Follow the procedure indicated on the site (https://www.gouvernement.fr/info-coronavirus) and report yourselfto-@umontpellier.fr

Classes – Exams

Can I continue taking my classes during the closure period?   

The organization of classes will be adapted during the period of closure to students. This adaptation will be implemented gradually during the week of March 16 to 23.

Students can follow lessons remotely, particularly on the Moodle platform, according to their normal schedule, interacting with their teachers. The training program will be adapted on a case-by-case basis, depending on the constraints of each training course. You will receive information about these adaptations in due course.

How will the exams be conducted?        

With regard to continuous assessment tests and early exams, adjustments will be made (substitute tests, remote tests, etc.). These adjustments will be decided on a case-by-case basis by your course leaders and the directors of the course components. You will receive information about these adjustments in due course. With regard to final exams (session 1 of semester 2 and resit session): these will continue to be held as planned and on the scheduled dates for the time being. Adjustments will be made to take into account any teaching that has not been possible to deliver.

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Can I attend classes during the shutdown?

The teaching organization is adapted to the period when students are closed. This adaptation will be carried out gradually over the week from March 16 to 23.

Students can follow the lessons remotely, particularly on the Moodle platform, according to their normal timetable, interacting with their teachers. The training program will be adapted on a case-by-case basis, according to the constraints of each training course. You will receive information about these adaptations in due course.

 How will exams be conducted?

Concerning the continuous control tests and the anticipated tests, adaptations will be made (substitution tests, distance tests, etc.). These adaptations will be decided on a case-by-case basis by your training managers and the directors of the training components. You will receive information on these adaptations in due course.Regarding the final exams (session 1 of semester 2 and remedial session): they are for the moment maintained under the conditions provided and on the dates scheduled. Adjustments will be made to take into account lessons that could not be achieved.

Internships

I am currently doing or will be doing a work-study internship in a laboratory or department at the University of Montpellier.

Students currently or soon to be participating in an internship or work-study program at the University of Montpellier are subject to the rules in force at the institution.

Am I currently doing an internship, or did my internship start before March 13 inclusive?

Current internships are not affected: student interns must comply with the guidelines issued by the host country (including France), their company, or their host organization, provided that the latter is not subject to closure.

Teleworking is possible and should be prioritized. It is the student's responsibility to check that they have insurance covering them at home or at their teleworking location.

If the internship is interrupted by the host organization, the student must notify their internship supervisor, who will work with them to implement adjusted assessment methods. Proof can be provided upon request to —————————————.

 In the case of an internship abroad, regardless of the country, it will be easier for students to interrupt their internship at their request.

Students who encounter difficulties in finding an internship should contact their advisor or ————————————–.

If necessary, the terms of the internship (duration or content) and its evaluation will be adjusted.

Internship abroad scheduled to start on or after March 16?               

All trips abroad are suspended, regardless of the destination country (including Luxembourg and Switzerland). If teleworking is offered by the host organization, it is possible to carry out the internship, but the internship supervisor must be notified so that the content of the internship can be adjusted accordingly. It is the student's responsibility to check that they have insurance covering them at home or at their teleworking location.

If the student is already in the destination country:

He complies with the rules in force in the host country and the host organization.

Regardless of the country, it should be easy for students to interrupt their internship at their request.

If the internship is interrupted, proof can be provided upon request to ————————————

If necessary, the terms of the internship (duration or content) and its evaluation will be adjusted.

Students who encounter difficulties in finding an internship should contact their teacher or ——————————————-

 

Internships in the United States that are scheduled to start on or after March 16: what guidelines should I follow?

If teleworking is offered by the host organization, it is now possible to implement it. The internship supervisor must be notified so that the content of the internship can be adjusted accordingly. It is the student's responsibility to check that they have insurance covering them at home or at their teleworking location.

If necessary, the terms of the internship (duration or content) and its evaluation will be adjusted.

Students who encounter difficulties in finding an internship should contact their advisor or ———————————-

Can I send my internship agreement electronically for signature by the University of Montpellier? If so, to whom?            

Internship agreements can be sent electronically to your training department for signature by the institution. Your training department will provide you with the email address to use.

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 I am going on an internship or work-study program in a laboratory or department of the University of Montpellier.

Students in an internship or work-study program (current or future) at the University of Montpellier are subject to the rules in force applying at the establishment.

Am I currently in an internship or did my internship start before March 13 inclusive?

Current internships are not in question: the student intern must comply with the instructions of the host country (including France), his company, or his host organization not subject to closure.

 Teleworking is possible and should be prioritized. It is up to the student to verify that they have insurance covering them at home or at the place of telecommuting.

 If the internship is interrupted by the host organization, the student must notify his internship tutor, who will work with him to arrange evaluation methods. Proof can be produced on request at ———————————-

 In the case of an internship abroad, regardless of the country, the interruption of the internship at the student's request will be facilitated. Students who encounter difficulties in completing an internship will contact their referent teacher or ————————————–.

If necessary, the terms of the internship (duration or content) and its evaluation will be adjusted.

               

Internship abroad scheduled to start after March 16

Any departure abroad is suspended, regardless of the destination country (including Luxembourg and Switzerland). If teleworking is offered by the host organization, it is possible to carry out the internship; the internship supervisor must be notified in order to arrange the content of the internship accordingly. It is up to the student to verify that they have insurance covering them at home or at the telework location.

 If the student is already in the destination country:

• He/she must comply with the rules in force in the host country and the host organization.
• Regardless of the country, the interruption of the internship at the student's request must be facilitated.

If the internship is interrupted, proof can be provided upon request at ————————————

 If necessary, the terms of the internship (duration or content) and its evaluation will be adjusted.

 Students who encounter difficulties in completing an internship will contact their referent teacher or ————————————-

 

Internships on the national territory that must start on or after March 16: what instructions should I follow?

 If teleworking is offered by the host organization, it is now possible to implement it, the internship tutor must be notified in order to adjust the content of the internship accordingly. It is up to the student to verify that he has insurance covering him at home or at the place of telework.

If necessary, the terms of the internship (duration or content) and its evaluation will be adjusted.

 Students who encounter difficulties in completing an internship will contact their referent teacher or ——————————————–

 Can I send my internship agreement electronically for signature by the University of Montpellier? If yes, to whom?

Internship agreements may be sent electronically to your training component for signature by the establishment, which will provide the email address to be used.

Apprentice students – continuing education

For apprenticeship students      

• The CFA will be closed from Monday, March 16;
• Business activities are maintained under the conditions specified by the company (normal or partial activity); where possible, teleworking should be prioritized.
• Apprenticeship training centers are encouraged to use distance learning, and the university will keep apprenticeship students informed about how to access these courses.
• Teachers are encouraged to deliver their lessons remotely as much as possible. Useful information regarding these lessons will be sent to you directly by the departments.

 

For students on professional training contracts              

• Business activities are maintained under the conditions specified by the company (normal or partial activity); where possible, teleworking should be prioritized.
• Teachers are encouraged to deliver their lessons remotely as much as possible. Useful information regarding these lessons will be sent to you directly by the departments.

 

For continuing education students           

• Teachers are encouraged to deliver their lessons remotely as much as possible. Useful information regarding these lessons will be sent to you directly by the departments.

Foreign students currently at UM and students abroad

Can international students enrolled at UL return to their home countries?              

Foreign students who request it are authorized to return to their country of origin.

 To this end, these students must contact ——————————- and notify the International Relations correspondent at their host institution.

 I am a student at the University of Montpellier currently studying abroad. What should I do?

Students who wish to remain abroad may do so by following the recommendations of their host university. Some institutions are closed but offer distance learning options.

Students who feel anxious and wish to return to France are also permitted to do so. They must inform the International Relations Coordinator for their department at the University of Montpellier.

If I return home before the end of my international mobility period due to the health situation, will I lose my mobility grant?

Students at the University of Montpellier who receive a mobility grant must contact the International Relations Coordinator for their department so that they can inform the International Relations Office, which will then inform the student of the measures in place.

If the student is enrolled at an international university, they must contact the International Relations department at their home institution.

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Can foreign students currently at UM return to their home countries?

Foreign students who request it are permitted to travel to their country of origin.

 To this end, students must notify ——————————— and also notify the International Relations Officer of their training department at UM.

 

I am a student at the University of Montpellier on mobility abroad, what should I do?

If you wish to stay abroad, you can do so in accordance with the recommendations of the host university. Some universities are closed but offer distance learning.

If you are concerned and wish to return, you may do so, but you must inform the International Relations Correspondent of your training component at the University of Montpellier.

 

If I return before the end of my international mobility period due to the health situation, will I lose my mobility grant?

If you are a student from the University of Montpellier with a mobility grant, please contact the International Relations Correspondent of your training department. He/She will inform the International Relations Department, which will inform you of the existing measures.

If you are an international student with a mobility grant, please contact the International Relations Office at your home institution.

Do you work at the University of Montpellier?

The university is closed to students. Can I come and work on UM premises?

Staff members, including doctoral students at the university, are asked to stay at home, except for those whose presence is necessary to maintain the institution's essential activities. These staff members will be contacted shortly by their line manager.

What should I do if I stay at home?

Teleworking is implemented as much as possible and necessary:

BIATSS staff can submit a "mission" (in the work time management software) with a comment stating "remote work" in order to work from home, if the technical conditions and their job allow it.

Otherwise, administrative staff may request "miscellaneous paid leave days" for the working week.

When delivering lessons, teachers must use distance learning wherever possible (except for specific practical and tutorial sessions).

Access "digital tools for remote working":

Access my documents

Distance learning

Work collaboratively

Using business applications with VPN

Use my work landline

Working safely

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The university is closed to students. Can I come and work on UM premises?

Staff, including doctoral students from the University, are invited to stay at home, except in the case of staff whose presence is necessary to maintain the essential activities of the establishment. These staff members will be contacted promptly by their line manager.

 

What should I do if I stay at home?

Telework is deployed as much as possible and necessary:

• BIATSS staff can request a "mission" (in the working time management software) with a comment "remote work" in order to work from home, if the technical conditions and their profession allow it.
• Failing this, the administrative staff can request "absences from various credit days" for the working week;
• For the delivery of lessons, teachers must as far as possible (excluding practical work and tutorials) use distance courses.

Travel and assignments

All business trips and travel are now prohibited, both abroad and within the country, except in specific cases deemed necessary by the Business Continuity Plan at the level of the institution and its components.

Commuting between home and work now only applies to personnel mobilized as part of the Business Continuity Plan.

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All missions and business travel are now prohibited, both abroad and on national territory, except in special cases made necessary by the Business Continuity Plan at the level of the establishment and its components.

Travel from home to work now only concerns staff mobilized under the Business Continuity Plan.

Events, gatherings, and meetings

All gatherings open to the public (seminars, conferences, workshops, etc.) that involve large numbers of people are canceled or postponed if they are scheduled before April 15, 2020 (this date may be extended at a later stage).

All non-essential meetings are canceled.

All essential meetings are held remotely or, failing that, under conditions that allow for social distancing measures to be observed, in particular a distance of 1 meter between each participant.

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All gatherings open to the public (seminars, colloquia, workshops, etc.), which lead to a mix of people, are canceled or postponed if they are scheduled before April 15, 2020 (this date may be postponed later).

All non-essential meetings are canceled.

All essential meetings shall be organized remotely or, failing this, under conditions that allow barrier gestures to be respected, in particular a distance of 1 m between each participant.

Welcoming international staff and students / International students, PhD students, and researchers

The admission of international students is suspended until further notice due to the closure of the premises to students.

All international staff (teachers, researchers, etc.) are not welcome until further notice.

I will soon have to take steps to renew my residence permit / my residence permit will expire soon. What should I do in this situation?

All services are closed to the public until further notice.

It is advisable to wait for the reopening by regularly checking the Factuel website.

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Given the exceptional nature of the situation, exceptional measures will be taken for this type of scenario as soon as business resumes.

The International Office for Foreign Students and Researchers is no longer open to the public.

I will soon have to renew my residence permit / my residence permit will expire soon. How can I renew it?

For the moment, all services are closed to the public.

You should wait until services resume and check the Factuel website regularly.

Given that this is an exceptional situation, exceptional measures will be taken for this type of case.