Tenured faculty
The Responsibilities of the HR-Faculty Division at the Faculty of Sciences
The HR – Faculty Division of the Faculty of Sciences is part of the Faculty of Sciences’ Resource Management Office and specifically handles the following areas:
- Planning job campaigns
- Definition of job descriptions—management of teaching loads and services
- Management of the budget allocation and payment of overtime hours
- Implementation of the FdS’s specific HR policy in accordance with UM decisions and applicable regulations.
As part of these responsibilities, this unit serves as the liaison between faculty members and the University’s Central Administration. The individual and collective management of faculty members is handled by the University’s Human Resources Department—specifically, the Faculty Administrative and Payroll Management Office.
Many administrative documents require approval, endorsement, or signature from the unit’s management, the director of the academic department, and sometimes also the laboratory director. The Faculty HR Unit is responsible for forwarding these documents to the University’s Human Resources Department—specifically, the Administrative and Payroll Office for Faculty Members.
Application for Permission to Hold Multiple Positions
If you wish to report a side job, follow the appropriate procedure:
- Notice: If your work involves teaching, training, or research, a dedicated application is now available to help you complete your application on the ENT portal – HERE
- Permit: For other types of activities, complete a permit application form at least one month before the activity begins. Obtain approval from your supervisors and submit it via email to your department secretary for an initial review.
In the event of non-compliance, the President may object to your activity and notify you accordingly. The HR Department may request additional information within 15 days. An objection may be raised at any time.
For doctoral students, requests for permission to hold multiple positions are no longer processed by the GAC Division; they should contact the HR representative in their laboratory.
If your role does not fall under these procedures, please contact your HR department:
- BIATSS staff: drh-biatss-gest-ind@umontpellier.fr
- Faculty: drh-ens-gest-ind@umontpellier.fr
- Contract staff: drh-contractuels-contact@umontpellier.fr
You can find the forms and the complete procedure on theintranet.
The old procedure for combining benefits is currently being revised …
1) You must submit your complete application to the secretary of your academic department for the department chair’s signature.
To approve the request to hold multiple jobs, the application must include the following:
– Your signature
– The signature of your Department Chair (no specific space is provided, but they may sign in the bottom right corner of page 2);
– The signature of your Research Advisor
– Proof of secondary employment (email, letter, etc.), indicating the days and hours worked (excluding expert consultations, etc.)
2) The department secretary will forward your file, signed by the Department Director, to the GAC unit via the shared folder at least two months before the effective date of the concurrentemployment.
4) Once the file is complete, a teaching certification is issued by the GAC FdS HR Department and sent via the shared file to your department secretary for signature by the Department Chair.
If your application is incomplete, your request for combined benefits will be placed on hold until the application is completed.
5) Upon receipt of the teaching certification signed by the Department Chair, the request for concurrent appointments and the teaching certification will be forwarded to the Director of the Faculty of Sciences for signature.
6) The complete and signed application package will be forwarded to the Faculty Personnel Management Office of the UM Human Resources Department.
7) The faculty administration office submits this request to the President for signature (and to the Provost for secondary school teachers).
8) The form signed by the President will then be forwarded to the GAC FdS HR Department.
9) The file will be sent to you by the GAC FdS HR Department.
Doctoral students must submit their request to hold a part-time job to their laboratory’s HR representative.
The School of Science does not handle these requests for dual appointments.
Request for Leave of Absence for Travel Abroad
Decree No. 69-497, which limited the number of days that teaching assistants could be absent abroad, has been repealed and replaced by Article L.952-5 of the Education Code. The University no longer imposes a maximum limit on the number of days teaching assistants can be absent abroad.
Please note that the President or relevant Vice Presidents may ask you to provide details about your assignment (before your departure) or a brief report (upon your return) if they believe the assignment could be of interest or have an impact on the University’s international policy.
1) You must submit your complete application (form + supporting documents), duly completed and signed by the department and laboratory heads, via emailto Isabelle Dupleix orvia internal mail, cc 437.
This application package must include:
– the SIFAC travel authorization form (with or without expenses) signed by the applicant and the department head (Department Director and/or Lab Director),
– the request for authorization to travel abroad, signed by the applicant, the department director, and the lab director,
– proof of the mission (invitation email, conference program, registration form, etc.),
– any information necessary for booking transportation.
2- Once approved by the Dean’s Office of the Faculty of Sciences, your request will be forwarded to the Administrative and Payroll Office for Faculty Members within the Human Resources Department for travel without pre-purchased tickets, or to the Travel Documents Office within the Finance Department if the trip involves pre-purchased tickets.
3- In both cases, the documents will be forwarded to the Vice President for International Relations for signature, which constitutes approval.
4- After signing, the Administrative and Payroll Office for Teaching Staff within the HR Department or the Transportation Pass Office within the Finance Department will forward the original documents to the administrator who originally submitted them, so that they may be returned to the individual concerned.
Download the form for requesting leave to travel abroad here
SPECIAL CASE: For travel related to teaching assignments atUSTH inHanoi, the following specific forms must be completed:
- leave request;
- travel ticket purchase order;
- travel authorization.
Teaching Agreement (currently being drafted)
Bonus leave (currently being established)
The 2021 paid leave campaign has entered its second phase.
WINTER BREAK:
=> Pleasereturn Appendix 1byFebruary 26, 2021
– For BIATS staff:drh-biats-gest-coll@umontpellier.fretfds.gestionrh@umontpellier.fr
– For teaching staff,Enseignants-Chercheurs:drh-ens-gest-coll@umontpellier.fretfds.gestionrh@umontpellier.fr
=>Appendix 2 andall supporting documents must besubmitted byApril 26,2021, to
– properly completed and signed – to the addresssuivante:fds.gestionrh@umontpellier.frpour, subject to final approval by the Administrative Director of the Faculty of Sciences,
2022 Recruitment Campaign for Assistant Professor and Associate Professor Positions
The application period for the 2022 eligibility lists for the positions of associate professor and full professor, administered by the Ministry, is now open.
=> Schedule:
– The Antares server opens and the submission of case documents beginson Tuesday, September 7, 2021, at 10:00 a.m.
– Registration closeson Tuesday, November 9, 2021, at 4:00 p.m.
– The submission of case documents closeson Wednesday, December 15, 2021, at 4:00 p.m.
The application process for the positions of associate professor and full professor is entirely online andis conducted through the Antares module on the GALAXIE portal.
Points to watch out for:
– All documents included in the application must be scanned (the only acceptable format), without hyperlinks, and must be submitted via the application no later than December 15, 2021; the Ministry will not grant any exceptions.– Applicants are advised to prepare their application well in advance by scanning each document and to submit the completed documents as soon as possible.– During the document verification period, the DGRH will provide personalized support, particularly to doctoral students who will be defending their theses late.
Information on the criteria and recommendations of the CNU sections:https://www.conseil-national-des-universites.f
PRES/PES Campaign (In progress)
The application periodforthe2021–2022 Research and Higher Education Grants / Higher Education Granthas now begun.
+ The internal procedure will be as follows:
1) Submit thesigned information formto the Department of Education’s office nolaterthan Friday, December 10, 2021.
2) TheDepartment of Education’s administrative office must submit all forms via a File Sender link—toavoid overloading ZIMBRA—to the Administrative and Career Management Division— fds.gestionrh@umontpellier.fr –by Friday, December 17, 2021.
3) The forms will be reviewed and forwarded to the HR Department no later than January 7, 2022, so that these bonuses can be paid in March 2022 and November 2022 to eligible employees.
Payment will be included in the March 2022 paycheck only if the information forms are returned by the deadline. Otherwise, payment will be included in the November 2022 paycheck.